How to Copy Tracked Changes in Word 2010 and Paste into Outlook 2010 Email

Method 1: Add a shift

On some—but not all—apps, when you press Ctrl-V (Win)/Cmd-V (Mac), you can press Shift too. This activates “Paste and Match Style,” which converts the text to the same style as the destination document. This is usually what you want.

On a Mac, some apps make you press Option as well as Shift and Cmd. Guessing which one each app uses is annoying. But you can fix that with our next method.

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Pasting a table into an email

Before we go through the steps for creating and copying a table below, it’s important to know your different paste options. This way, once you choose an app for copying the table, you’ll be prepared to paste it into your email.

  • Click Edit > Paste from the menu bar.
  • Right-click or hold Control and click, then pick Paste from the shortcut menu.
  • Use the keyboard shortcut Command + V.


Insert a table into an email with Numbers

While Numbers is one of those applications that you can remove from your Mac if you like, for those who actually use it, you can easily copy a table from it.

Whether you want to use a table that contains existing data or a new one, just open Numbers and do the following.

Select and copy the table:

  • To select the entire table in the spreadsheet, right-click the circle on the upper left corner and click Copy.
  • To select part of a table using rows or columns, click the first row or column, hold the Shift key, and click the last row or column. Click Edit > Copy from the menu bar.
  • To select part of a table using cells, click the first cell and then drag the corner in whichever direction necessary to select the rest. Right-click and pick Copy.
No matter which method you use to copy the table f

No matter which method you use to copy the table from Numbers, the rest is a breeze.

Head to the email you want to insert the table, click the spot in the message where you want it, and paste it in.

Option 1: Copy/paste rendered HTML into Gmail Compose Window

On its own, the Gmail Compose window doesn’t let you edit the HTML “behind” the message. This is in contrast to an email service provider like Mailchimp or Constant Contact, in which you can edit the raw HTML. So, the technique below is a way to work around that Gmail limitation.

Once you have your HTML written, the process is basically just a matter of copy and paste. You create your page in HTML, load it into a browser, copy the contents of the browser, and then paste it into Gmail’s compose window. By “rendered” HTML, I mean what the HTML looks like in the browser, with colors, fonts, and images in place.

Let’s run through a quick example of that.

Step 2: Display the rendered HTML page in a browser

I used Chrome and just opened (Ctrl-O) the .html file that was on my computer.

Step 3: Open a Gmail Compose window and paste it into the main text area

The HTML email should appear in the compose window. Double-check (including scrolling down to the bottom) that everything looks appropriate before you send the email.

Step 4: Send your mail merge with GMass. As usual, just hit the red GMass button

That’s it! The nice thing about this approach is when you save the HTML file as a template, your future HTML emails will look consistent and build a “brand look” in your emails. It also saves you a huge amount of time crafting new HTML emails, and you don’t have to create any external CSS files.

Of course, this technique can be combined with any of the other ways to use GMass, such as from a Google Docs spreadsheet or even as part of an automated email sequence.

Include an Introduction in Your Email

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, state the job you are applying for and note that your resume and cover letter (and any other requested materials) are attached.

Before you start

Here are some things to know before you begin this process.

  • In your HTML code, all images must be hosted on a public server, and all links should be set as absolute paths that point directly to that public server. You can also use the content studio in your Mailchimp account to host your images and insert image URLs into your HTML code.
  • This is an advanced feature and is recommended for users familiar with custom coding. Contact your developer or hire a Mailchimp Expert if you need assistance.

Review settings

Here are some important CSS options and code snippets you’ll find on the Settings tab of the editing pane.

  • CSS Inliner Check the Automatic CSS Inliner box to help your code display more accurately in a variety of inboxes.
  • Unsubscribe Link Copy the unsubscribe link and paste it into your code. An unsubscribe link is required in all email campaigns.
  • Referral Program Copy the Referral badge merge tag and paste it in your code where you want the badge to appear. The badge is required for free accounts.
  • Code Editor Theme Click the Editor theme drop-down menu to change the appearance of the code editor.


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